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HR Operations and Payroll Manager

Position Number: 3808515
Location: Eugene, OR
Position Type: Human Resources

HR Operations and Payroll Manager

Job no: 531045
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Human Resources

Department: Central Business Services Office
Appointment Type and Duration: Regular, Ongoing
Salary: Salary range starts at $62,000
Compensation Band: OS-OA07-Fiscal Year 2022-2023
FTE: 1.0
Application Review Begins

February 6th, 2023; Position open until filled
Special Instructions to Applicants

Applications should include:
1. A current resume or CV;
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position; and
3. Names and contact information for three professional references.
Department Summary

The Central Business Service Offices (CBSO), a shared service office, provides service within the Office of the Provost portfolio. The specific services are in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable.

The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, and University Human Resources, and Payroll Administration. We are committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.

The CBSO unit provides shared services for several organizations within the OtP portfolio including:

College of Design

School of Journalism & Communication

College of Education

Clark Honors College

The units supported by CBSO constitute a large business enterprise consisting of more than 2,500 employees and a total budget of more than $100 million in budgeted operations funds. There are additional operations funds such as foundation funds, research funding, designated operations, and other non-general funds, an estimated $15M before foundation funds. The CBSO also works with multiple employee category types funded from various sources such as sponsored, gift, and foundation funds and research, outreach, and designated ops org funds. The CBSO also handles these fund transitions in addition to budgeted operations funds.

Why you should work here:

We provide excellent benefits including health, dental, retirement plans, and generous paid time off.

UO offers a tuition discount for eligible employees or family members in participating programs at UO or other Oregon public universities.

Flexible and hybrid work options based in Eugene, OR.

OA positions such as this provide the opportunity to hone existing administrative strengths and build new ones in a large, complex organization, leading to opportunities for growth within or outside of the designated fields.
Position Summary

This position manages and provides hands-on work for personnel and pay actions, annual processes, monthly payroll processing, and reporting for all employee groups supported by the CBSO. This position will also manage projects for strategic initiatives, plan and execute administrative processes, and recommend and implement process improvements.

This position regularly exercises independent judgment and develops unit policies and procedures involving personnel and office staffing resources. In addition, they interpret and apply the appropriate policies, procedures, rules, and regulations to ensure compliance with all applicable entities.

This position will support and facilitate effective communication, high standards of workplace conduct, and interpersonal problem-solving with high levels of confidentiality, sensitivity, and cultural awareness. The position is expected to use diversity, equity, inclusion, and accessibility frameworks in every aspect of its responsibilities.

The person in this position reports directly to the Assistant Director of CBSO Business Operations and bridges between Business Operations and Human Resources.

This position will supervise a small team of SEIU-represented classified staff and collaborate with HR staff in the CBSO who will assist with the completion of the personnel and pay actions.
Minimum Requirements

Bachelor's degree or equivalent experience and skills.

Three years experience as a human resources or payroll professional in a large and complex organization that includes any of the following: personnel and pay actions, HRIS data management, compliance, HR analytics, and/or payroll management or time entry.

One year of supervisory or lead work experience.
Professional Competencies

Excellent interpersonal skills and ability to work effectively with individuals from different backgrounds and with diverse life experiences and learning styles.

Ability to handle sensitive and confidential materials and issues with care and tact.

Ability to manage multiple priorities, identify long-range goals, design realistic plans to attain them, and meet deadlines.

Ability to exercise sound judgment, diplomacy, and perceptual objectivity for effective decision-making.

Ability to manage change in a complex environment, and adjust planning and activities to support changing priorities.

Knowledge of compensation-related laws, rules, regulations, policies, and collective bargaining agreements; understands their impact on the unit, and how to implement and apply them to maintain compliance.

Ability to process a high volume of timesheets and pay actions in a timely and accurate manner.
Preferred Qualifications

Experience working at a large university or public sector organization.

Human Resources credential (for example, SHRM-CP/SCP, PHR, etc.)

Payroll credential (for example, APA-FPC, APA-CPP)

Experience with Banner or similar enterprise resource planning system.

Experience applying collective bargaining agreements to personnel and pay actions.

Experience giving presentations and/or training.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

To apply, visit https://careers.uoregon.edu/en-us/job/531045/hr-operations-payroll-manager