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Administrative Assistant
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Position Number: 5457028
Location: Rolling Meadows, IL
Position Type: Secretary and Administrative Assistants

Epiq Solutions

Description:

COMPANY BACKGROUND

Epiq Solutions is an engineering company that develops Software Defined Radio (SDR) transceiver cards, systems, and solutions that push the state of the art in cellular and RF sensing, security, and wireless communications. Epiq Solutions systems are utilized by numerous commercial and defense/security customers throughout the world, providing solutions for multiple markets including embedded wireless transceivers, cellular survey, RF recording, and wireless cybersecurity. While the company has been steadily growing since its inception in 2009, its small business and team-focused culture continues to thrive and contribute greatly to its success.

For more information, visit https://epiqsolutions.com

JOB SUMMARY

We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this vital role, you will be the backbone of daily operations, seamlessly integrating into our office environment to support a range of administrative duties. With your exceptional attention to detail and commitment to efficiency, you will be instrumental in maintaining the smooth operation of our business and contributing to a collaborative and professional workplace. Job responsibilities include the following:

Maintain a clean and organized desk (will sit at the front desk of headquarters) and office environment to support productivity and workflow

Serve as the first point of contact for visitors and callers, managing incoming calls and directing visitors appropriately

Manage office supplies and employee snacks inventory and place orders to ensure stock levels are maintained

Coordinate office and facility maintenance issues and liaise with external vendors to effectively execute work orders

Schedule and organize meetings, including venue booking, catering, and agenda preparation

Coordinate and order lunch for customer and employee meetings (typically 2-3 times per month), and take responsibility for post-meeting clean-up

Handle incoming and outgoing correspondence, including emails, mail, and package deliveries

Coordinate travel arrangements for staff or visitors, including flight bookings, accommodations, and itineraries

Organize and prepare materials for meetings, including agendas, handouts, and minutes

Liaise with other departments and external contacts to resolve administrative issues and inquiries

Implement and maintain office policies and administrative systems to improve efficiency

Handle sensitive information with confidentiality

Lead the coordination of company events and meetings

Serve as back-up for other administrative duties, including sales team support (e.g. generating quotes out of Salesforce), and perform ad-hoc tasks and projects as assigned

Requirements:

REQUIRED SKILLS

High school diploma or equivalent; associate or bachelor's degree preferred

3 or more years of proven experience as an Administrative Assistant or Office Admin Assistant in a fast-growing business environment

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Knowledge of office management procedures and basic accounting principles

Strong organizational skills with the ability to multi-task

Excellent written and verbal communication skills

High attention to detail, accuracy and problem-solving skills

Ability to multitask and prioritize daily workload

Customer service orientation

Discretion with confidential information

Flexibility to adapt to changing priorities and new tasks as assigned

Ability to maintain a positive and professional office environment

Availability to work overtime if required

BENEFITS

Generous vacation policy

Paid five-week sabbatical every five years

401(k) matching

Health, dental, vision insurance

Life and long-term disability insurance

Employee assistance program

Wellness reimbursement

Charitable giving company match

Competitive salary commensurate with experience and performance

Fun, laid-back culture and rewarding work!

Epiq Solutions is an Equal Employment Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Employment Opportunity/M/F/disability/protected veteran status

Apply Here: https://www.click2apply.net/ng8qy7SGjD6V8tM5AHp7kO

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