Job Details

Administrative Specialist II
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Position Number: 5753846
Location: Moscow, ID
Position Type: Secretary and Administrative Assistants

University of Idaho

Administrative Specialist II

Location: Moscow

Division/College: College of Law

Employee Category: Classified

Pay Range: $21.45/hour or higher commensurate with experience.

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned

Minimum Qualifications:

High School Diploma or equivalent

One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Preferred Qualifications:

Intermediate to advanced proficiency working with Microsoft Office Suite
Three years of experience providing administrative support or working in an office setting
Experience in a postsecondary education setting
Experience collecting and compiling data
Experience using computer information systems that manage an organization's finances, business processes and/or records

Physical Requirements & Working Conditions:

None

None

Required Licensures, Certifications or other

Posting Number: SP004620P

Posting Date: 10/15/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by 10/29/24 will receive first consideration.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.