Job Details

Administrative Assistant

Position Number: 6286150
Location: Columbia, SC
Position Type: Secretary and Administrative Assistants

Administrative Assistant

DIRECT REPORT: Biology Department Chair

OBJECTIVE: Under direction of the Biology Department Chair, the Administrative Assistant is responsible to provide administrative support, bookkeeping, and maintain confidentiality.

ESSENTIAL JOB FUNCTIONS:

Provide communication services; receive, screen and route telephone calls; take, retrieve, and relay messages as needed; schedule and arrange appointments, conferences, meetings, and other events.
Perform a range of bookkeeping duties; create purchase requisitions, prepare budgetary data, process and update accounts with income and expenditures, monitor budgets, and assist in assuring expenditures do not exceed allocated budgets
Communicate with visitors, administrators, faculty, staff, students, and the public; provide assistance or direction to staff; respond to inquiries and provide assistance related to program or department operations, services, activities, standards, processes, timelines, policies and procedures
Maintain employee records, prepare departmental newsletters, provide day-of-event support during symposiums and workshops, organize reports and fill out forms, compile materials for grant, contract, and budgets
Keep complex-calendars; attend faculty meetings, oversee special projects, distribute departmental mails as required, contact others to request documents as needed, prepare outgoing mails and materials for distribution
Monitor inventory levels of office supplies; order, receive and maintain appropriate levels of inventory, and process requests according to established procedures

Requirements
Minimum Qualifications
Bachelor's degree
Must have at least 2 years of experience in an Administrative position
Experience in higher education and financial management preferred
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Responsibilities occasionally may require evening/weekend hours

To apply, visit: https://allenuniversity.edu/au-employment