Job Details

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Boston University
  • Position Number: 4980879
  • Location: Boston, MA
  • Position Type: Secretary and Administrative Assistants

Administrative Manager, Hariri Institute (23500607861021)

Tracking Code: 23500607861021

Job Description
The Boston Women's Workforce Council (BWWC) facilitates a public-private partnership between the Boston Mayor's office and Boston-area employers who are dedicated to closing gender and racial wage gaps at their organizations.

The BWWC Administrative Manager is responsible for supporting the Executive Director in all operational aspects of the organization, including working with the Hariri Institute for Computing and its core administrative team to track member dues from all 200+ of BWWC's member organizations, budget management, and reconciliation. Incumbent expected to be proficient in Microsoft Office (PowerPoint and Excel), Google Suite, Salesforce, Constant Contact, and Square Space or other similar software programs. Experience with QuickBooks or similar invoicing software preferred. Position will be primary contact for external vendors, leading projects around operational improvements, and supporting senior leadership.

Essential Functions:

(40%) Systems Maintenance, Improvements, and Records Retention - Maintain, recommend, and implement changes to website, Constant Contact list, wage gap calculator tool, Salesforce, and Square Space. Maintenance and enhancement of all systems that support BWWC operations, including outsourced IT. BWWC also uses Google Suite for email and calendars and Microsoft Office.

(25%) Financial Management - Includes dues invoicing and collection, coordinating with BU Gifts office for correct allocation of funds, weekly budget reconciliations, working with vendors on estimates and billing, keeping ED informed of any issues and supporting overall financial management of the organization.

(20%) Meeting Coordination - Coordinate all meetings with both internal and external partners, including high-visibility presentation deck preparation for all team members.

(10%) Event Support - Will support both Engagement Manager, other BWWC staff, and outside resource on execution of all events

(5%) Special projects, as needed.

Required Skills
A cover letter is required for consideration.

Bachelor's Degree and 3-5 years of experience. Experience with Office Suite, Square Space, Constant Contact and Salesforce is a plus.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Job Location: BOSTON, Massachusetts, United States
Position Type: Full-Time/Regular
Salary Grade: Grade 47

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