Job Details

Administrative Assistant
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Position Number: 5172874
Location: Corvallis, OR
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Oregon State University

Department: Univ Info & Tech Admin (JIS)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: The anticipated starting salary will be $53,712-$70,008

Job Summary:
The Administrative Modernization Program (AMP) is seeking an Administrative Assistant. This is a full-time (1.00 FTE),12-month, professional faculty position.

This position reports to the Executive Director of the Administrative Modernization Program (ED-AMP) in University Information & Technology (UIT). UIT shares and supports the university's overall mission by assisting all areas of the university to extend their programs, teaching, research, and communication throughout the world.

The AMP Administrative Assistant (AA) provides executive-level confidential administrative support to the ED-AMP and provides advanced administrative support and coordination for the AMP team and program of projects. The AMP AA serves as the ED-AMP's trusted liaison and cultivates positive working relationships with university leaders, the university community or executive and administrative assistants, community partners, and university departments. This individual will work independently and as a valued member of the AMP team and UIT Admin team.

The AMP AA is expected to demonstrate leadership and initiative, not only in responding to requests but also in managing and prioritizing their work assignments. AMP is a fast-paced program that includes varied tasks that change rapidly in scope and complexity. Sound judgment, accuracy and attention to detail, anticipatory skills, excellent organization and communication skills, and the ability to take decisive action in a demanding and at times stressful environment are imperative.

Please note, all UIT team members are expected to meet the following commitments:

UIT commits to deliver data as a strategic working asset and to enable data informed decision making across OSU. UIT leaders and staff lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.
UIT commits to and believes in the strength and value of diversity, equity, inclusion, and access (DEIA) both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of DEIA and demonstrate a commitment to inclusive excellence in their work.
Proactively securing and protecting OSU's digital assets and information systems are crucial to our missions of teaching and learning, research, and extension and engagement. All OSU IT professionals are directly responsible for providing high quality and secure IT systems and services. Persons in technology roles are expected to be responsive to security related actions and requirements and to collaborate to find secure ways to support the OSU community.

Why OSU?
Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We dont wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon States beautiful, historic and state-of-the-art main campus is located in one of Americas best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities
Executive Support (60%)
Administrative Program Support (35%)
Performs other duties as assigned (5%)

What You Will Need

Bachelors degree in relevant field (i.e., Information Technology, Business or Communications), and two years of experience providing advanced administrative office support for an executive, unit, or business OR an equivalent combination of education and office support/administrative experience.
Strong oral and written communication skills, including the ability to communicate effectively at all levels (e.g., executives, directors, and constituents).
Exceptional organization and collaboration skills.
Experience with managing and maintaining high volume, complex scheduling needs with a high-level of attention to detail and accuracy.
Demonstrated experience multi-tasking and prioritizing. For example, planning, prioritizing, and managing simultaneous projects, often within tight deadlines and shifting priorities while coordinating a high volume of work.
Ability to maintain calm under pressure.
Experience with customer service.
Demonstrated commitment to diversity, equity, inclusion, and access.
Proficient with technology including Zoom and Microsoft 365 applications.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

Experience supporting a large enterprise project or program.
Excellent proof-reading skills.
Event planning experience.

Working Conditions / Work Schedule
Position works on-site at the Corvallis campus.

Special Instructions to Applicants
To ensure full consideration, applications must be received by 4/22/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Trey Sisson at trey.sisson@oregonstate.edu or 541-737-5969.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSUs Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://jobs.oregonstate.edu/postings/152827